As the Office Coordinator for FM you are organized, friendly, assertive, and self-motivated. You are passionate about creating a great culture and ensuring the office and our teams run smoothly. As the first impression of our company for everyone who walks in the door, you set the tone for both our guests and team members. You are a problem-solver, strategic planner, project manager, and business minded individual who puts people first. Your role is crucial for maximizing the efforts of the FM team.
Core Duties & Responsibilities
People Ops
Oversee general office operations
Project manage People Ops initiatives, roadmap, and special projects
Coordinate domestic and international travel, including flight, hotel, and car rental reservations for team members
Oversee purchases for the team and office such as gifts, supplies, and equipment
Assist the People Ops team in a variety of functions
Assist the Executive team with scheduling, organizing and support of a variety of administrative tasks
Events
Plan, coordinate, and execute quarterly offsite events
Partner with non-profit organizations to plan quarterly team volunteer events
Establish and maintain relationships with vendors and venues
Technology
Maintain team hardware needs including new purchases, upgrades and repairs
Assist in selling extra equipment or supplies that are no longer needed
Manage company wide subscriptions and software agreements
Project Manage IT initiatives
Campus
Assist with campus projects and renovations
Oversee the general organization of the common office spaces
Welcome guests from the reception desk and assist visitors
Process all incoming mail and shipments
Coordinate management of the facilities (contractors, utilities, etc..)
Experience and Skills
Excellent attention to detail and accuracy
Strong verbal and written communication skills
Ability to manage multiple projects, priorities and deadlines in a fast-paced, time-sensitive environment
Strong sense of ownership and urgency
Strong work ethic, with the ability to deliver work on tight schedules
Subject matter expertise in G-Suite tools
Ease in giving and receiving feedback
Desire to work in a team-centered, collaborative environment
High professional standards - strong motivation for individual and organization success
Passion to be results-oriented and process driven
Ability to adapt as FM is growing and one or more of the job duties and/or responsibilities in this job description may change as well as the job title
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High Character Wield Integrity, Be Trustworthy, Be Selfless, Embrace Humility
Constructively Candid Be Generous in Feedback, Be Receptive to Feedback, Challenge Thoughts and Processes, Show Emotional Intelligence
Results Oriented Be Adaptable, Be Self-Motivated, Be a Problem Solver, Show Grit
Sense of Urgency Be Proactive, Be Decisive, Prioritize Perfectly, Take Action
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